Understanding the Benefits of an S Corp Payroll System

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If you are thinking about starting a business or already have one and want to take it to the next level, you’ll want to understand the benefits of an S Corp payroll system. A company that operates as an S Corp can take advantage of the lower tax rate of the S corporation structure and can benefit from the ability to deduct your business expenses, including moving costs.

Dividends are Taxed as Personal Income.

If you’re a shareholder of an S Corp, you may wonder how to keep your distributions tax-free. Distributions are profits that pass through to the owner. Unlike payroll taxes, they don’t require recalculating employment and social security taxes. This makes them an excellent way to boost your income without a significant tax bill.

While you can take distributions tax-free, you must still adjust your stock basis to avoid double taxation. To do so, you must reduce your stock basis by any expenses you’ve incurred. These deductions include capital contributions and loss items.

It’s important to understand that the IRS carefully considers a shareholder’s transactions with an S corporation. They’ll examine how much work the shareholder is doing and whether it’s reasonable. Moreover, the more stock the shareholder holds, the more likely they will be scrutinized.

In some cases, the IRS will recharacterize a dividend as a salary. For example, the district court in Watson permitted the shareholder to withdraw more than $85,000 in 2003, despite having a salary of more than the Social Security wage base.

As a result, it’s important to document employee compensation. Depending on your business’s profitability, you can choose to pay your salary or distribute the profit to your shareholders. However, if you need help with what to do, your tax adviser can help you.

Owner-Employee Salary

You have several benefits if you run an S Corp payroll system. For example, it can be easier to set a reasonable salary since you don’t have to worry about payroll taxes.

Another benefit of running an S Corp payroll system is that it is easier to keep the tax structure as simple as possible. You can distribute profits to shareholders without recalculating employment taxes. However, there are some rules you’ll need to follow.

The IRS requires that shareholders receive a “reasonable salary” for their work at the S Corporation. This means that the amount must be comparable to the pay other businesses pay for similar services.

If you do not meet this requirement, the IRS might reclassify the distribution as a salary, and you’ll owe the employment tax on the income. That can result in a huge back tax bill, so you’ll need to be careful.

When determining the reasonable salary of a shareholder, you’ll need to consider several factors. First, you’ll want to check out the industry’s average wages. Those statistics will give you a rough idea of what other businesses are paying for similar services.

Second, you’ll need to factor in your contributions to the company. For example, if you loan the company money, you may have to reclassify it as wages.

Out-of-Pocket Business Expenses

If you own an S corporation, you may wonder if there are any special tax rules regarding out-of-pocket business expenses. While there are no special rules regarding these costs, it is essential to know that the IRS requires you to report and pay taxes on them. The IRS must deem your distributions to be reasonable.

You must file Form 1120S with the IRS, which gives the agency information about your business’s financial activities. This form is also used to determine if you have paid payroll taxes to the IRS.

The IRS allows you to deduct a few out-of-pocket business expenses that may apply to you. One of these is travel expenses. Travel costs include airfare, hotels, and meals.

Other possible expenses include labor force training. You can also deduct advertising and marketing consultants. These are only expenses that are related to your current business.

Some employees can claim a deduction for their home office. Home office users must make sure to calculate the expense adequately. They are limited to 2% of their adjusted gross income.

Other out-of-pocket business expenses that you can claim on your S corporation’s tax return include insurance premiums. This is because the company must pay for the insurance.

You can also deduct expenses for starting up a business. However, this will depend on the type of business you are starting.

Reimbursement of Moving Expenses

When an employee decides to move, he may be able to deduct his moving expenses from his income. This type of reimbursement is referred to as relocation expense reimbursement. However, some requirements must be met for an employee to qualify for this benefit.

The new tax law changed the way that moving expenses are taxed. Before the new law, qualified moving expenses were not subject to federal or state employment taxes. In other words, an employer could pay for an employee’s moving expenses without paying a tax. But after the tax reform law is passed, employers will have to pay the FICA tax and the FUTA tax on moving expense reimbursements.

Moving expenses include airfare, pet travel, storage, pack and ship services, and security deposits. Depending on the duration and distance of the move, the cost of these moving expenses will vary.

To get reimbursed, an employee must submit a Moving Expense Reimbursement Form. The form must include an authorized signature. It must also contain original receipts. A copy of the form must be sent to the Business Office for audit.

Employees relocating from one campus to another should make an appointment with University Human Resources. These appointments are required to receive reimbursement.

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